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Appendix I — Property Documentation Matrix

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Appendix ID: property-documentation-matrix

Property/transactionCore documentsAdditional due diligenceMain lender concern
Resale house purchaseAPS, MLS, appraisal/valuation, taxesInspection, survey/titleValue, condition, legal use
Condominium purchaseAPS, MLS, appraisalStatus certificate, parking/locker titleCorporation finances and marketability
New construction homeBuilder APS, amendmentsTarion/HST/occupancy and assignmentLong closing and appraisal risk
RefinanceMortgage statement, taxes, insurancePayout, appraisal, titleValue and registered claims
2–4 unit residentialLeases, appraisal, taxesUnit legality, market rentRental method and resale
Rental propertyLeases, T776, depositsRent roll, management, insuranceCash flow and portfolio risk
Rural residenceAppraisal, taxesWell, septic, access, acreageMarketability and systems
CottageAppraisal, access, insuranceWater, heat, foundation, seasonalityResale and insurability
LeaseholdLease, title, appraisalAssignment and mortgagee rightsRemaining lease term
Mixed-useCommercial appraisal, leasesZoning, environmental, use percentagesClassification and income
Five-plus unitsRent roll, operating statementsCommercial appraisal, environmentalNOI/DCR and management
CommercialLeases, appraisal, operating statementsPhase I, building conditionCash flow, tenant and environmental
ConstructionPlans, permits, budget, appraisalCost consultant, draws, liensCompletion and overrun
FarmAgricultural appraisal, farm statementsSoil, quota, environmental, well/septicFarm cash flow and specialized value
Place of worshipAppraisal, financials, governanceDonations, board authority, constructionSpecialized resale and governance
Estate propertyParcel register, will/probateVacancy, authority, conditionLegal signing authority
Power-of-sale refinanceNotices, payout, appraisalLegal deadline/title searchTime, costs and equity

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